The relaxation of lockdown regulations has allowed many companies to reopen their offices and get back to work. However, the COVID-19 pandemic is far from over. Every organization needs to keep its employees safe by developing efficient safety protocols and restructuring the workplace for the successful implementation of the social distancing guidelines. There are many different strategies that you can implement in your company to ensure your employees are working productively and getting used to this new normal. Some of the ways are:
1. Fewer People in a Room
Scientists, doctors and medical experts all agree that wearing masks and maintaining 6 ft distance can prevent the spread of the coronavirus. Many companies might find it difficult to implement social distancing guidelines, especially because many employees are used to sitting near each other.
However, reducing the number of employees in a room can easily solve this issue. A common recommendation is that compared to the previous number of people, only half of them should be present in a room. For instance, if your company’s room was used to hosting ten people, it now should host only five people. The furniture should be adequately distanced, i.e. at least 6 ft.
2. Combination of Virtual and Physical Work Routine
It is completely understandable that most of the companies want to get back to their working routine as soon as possible to get through the economic crisis caused by the pandemic. If your company is also reopening, you should consider calling back only those employees that have to be physically present in the office. The rest of the employees should keep working from home until the end of the pandemic.
This is a very efficient strategy that is being implemented by many international organizations, like Facebook and Google. Moreover, modern, efficient HR systems and applications, like EasyWork, make it possible for employees to work from home and for employers to manage them and track their progress.
3. Attendance Monitoring
Employers must remember that all of their staff will not be able to return to the offices due to safety concerns. Moreover, immune-compromised people and individuals with low immunity are highly encouraged to keep working from home all around the world. In such a situation, you must use a reliable HR system that allows to monitor and track the attendance of your employees.
One of the most efficient ways to monitor employee attendance is via apps like EasyWork. It has a very user-friendly interface for both employees and employers. Employees can mark their attendance with a single click. The application displays “Clock In” and “Clock Out” buttons to record the check-in and check-out times of workers. A complete timeline is also shown to the employees so they can check the total amount of hours they worked in a week or a month.
Similarly, the employers or the admin of a particular company created in EasyWork can obtain a full attendance report. This section provides a complete attendance status of individual employees as well as overall attendance behaviour. Hence, employers can easily track the attendance of their staff through EasyWork.
4. Employee Training
When the COVID-19 pandemic broke out, a majority of companies faced problems shifting their working procedures to virtual software, like Zoom. During the lockdown, many people got used to using various software for virtual meetings and working. Now, employers should assume the responsibility of training their employees in any modern HR system and employee attendance app that the companies in Malaysia will use. This kind of training will allow organizations to work smoothly, even if some of their employees still work from home.
5. Get Used to the New Normal
Other than scientific and technological reasons, psychological reasons have also greatly reduced the productivity of employees. It is the duty of every employer to facilitate the transition process. Both employers and employees should keep in mind that this current routine is the new normal. Experts have already predicted that the COVID-19 vaccine will not be available in mass quantity until the mid or end of next year. Therefore, it is very important that businesses embrace the new normal and even try to like this new working style.
The Bottom Line
The transition to this new normal may, indeed, be quite challenging, especially for small companies. However, if they use efficient HR systems and prioritise employee safety and health, they will be able to conduct follow the SOP well and run the business quite smoothly. It is important to note that EasyWork is much more than just an employee attendance app. It is a comprehensive HR system that provides a great number of features that can make it much easier for both the employers and the employees to adapt to the new normal. For more information, feel free to get in touch with us.