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7 Tips to Collect and Analyze Employee Engagement Survey Data

Collect and Analyze Employee Engagement Survey Data

Employee engagement surveys are a step that a business organization’s HR department is taking to weigh employees’ goals and attitude to see if they align with the organization’s objectives.

Companies that fail to utilize employee engagement surveys stand a chance of missing out on the opportunity to boost efficiency and productivity.

With employee engagement surveys, employers gain insight into what keeps workers motivated to put in their best. Additionally, they identify areas that hold employees back from being efficient in actualizing the organization’s goals.

But how do you collect and analyze survey data to enhance employee engagement? Below are tips on how to go about it.

1. Focus on an Engagement Area

Collecting employee engagement survey data becomes easier and optimized if you define the focus area. Rather than collect a miscellany of aspects of the business organization, narrow down certain aspects, such as attendance.

You can make a rough draft that you update continually as time goes on. This could include the attitude of the employee, opinion towards objectives, work ethic, career development and more.

Honing in on particular aspects of the company allows you to gain actionable insight and improve employee engagement in the best way possible.

2. Gather Feedback

Another way to collect and analyze employee engagement survey data is to distribute survey questions to employees and accept feedback from them using HR software.

For example, EasyWork’s poll feature gives its users the power to interact with employees through voting the formal or informal way. The goal here is to allow your employees to bare their minds about the work environment and conditions. For this reason, you should ensure keeping questions simple and easily relatable.

Ask workers how they think the organization has been treating them or ways their morale can be improved. Through this survey, you can enquire from them how the organization can enhance the quality of service delivered to customers.

3. Adopt a Grading Scale

You can choose to incorporate a grading scale into the survey. Many employment engagement surveys adopt a five-point grading scale, such as “Strongly Agree to Strongly Disagree” or “Very Satisfied to Very Dissatisfied.”

A grading scale allows for easier analysis. The ratings of each response make it easier for you to gain insight into the information you are looking for instead of considering the various responses per question. After you have incorporated a grading scale into the survey, ensure that it is consistent.

4. Involve Managers

If there is any person outside a team that understands their challenges it’s the managers. If you are looking to compose questions for the survey, managers will help you understand what areas the questions should be focused on.

They are sort of an eye into the welfare of the team and what keeps them going. Moreover, they can be integral in making a team understand how important improving and sustaining a good engagement culture is vital for the organization and the employees.

Once a survey has been completed, managers can help to review and discuss results with the team. This indirectly improves transparency and encourages teamwork and brainstorming of ideas to boost employee engagement rate.

Managers should be actively engaged to earn actionable insights into employees’ engagement.

5. Get Employees Onboard

Allowing employees to be part of the employee engagement survey data collection process not only enables you to acquire actionable results, but also to make workers understand that their opinions matter a lot to the organization. 

Such an opportunity provides them with a safe place to voice their concerns, which you can gather to improve employee engagement.

6. Share Survey Results

When you have discovered metrics pivotal to driving up engagement among employees, it is important to share the results.

Whether you have discovered undesirable information or not, sharing the results to everyone is an example of a good company culture you want to sustain in your organization.

7. Standardize Baseline Data

Baseline data should be kept and used as a benchmark to measure if new employees are effective in performing their responsibilities. The data of each employee should be compared to the baseline data to identify areas of improvement.

In a Nutshell

Conducting your employees’ engagement survey is one of the best ways to encourage the growth of your business. It provides the opportunity to gather feedback from employees, which can be used to identify and improve targeted areas.

When conducting an employee engagement survey, organizations can leverage powerful HR Systems such as EasyWork, which also comes with other important functions such as the poll system, reward system, attendance system and many more.


Grab your EasyWork subscription now with our new RM plans starting from just RM299!

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